Develop a Hurricane Response Plan for Your Business
Appoint a hurricane preparedness/response coordinator, record name, specifics of role, and contact information.
Your plan should include the following elements:
- Name of your hurricane preparedness/response coordinator, with specifics of his/her role, and contact information.
- The name and post of the person(s) who will activate the plan and state what situation will trigger the activation of the plan.
- List of other essential staff and their roles and contact information.
- List of all reporting relationships and who has decision-making authority
- All actions to be taken before, during each phase of storm, and after.
- List of who should be contacted within and outside the organization, including
- Electrical services
- Plumbing services
- A/C services
- Security services
- Janitor/building maintenance
- Insurance companies
- List of vital records - these are paper and electronic documents essential to continue the business, including those records necessary to maintain your legal and financial position and those necessary to preserve the rights/status of your clients and customers.
- Outline steps to be taken to keep vital records safe (including backing up electronic files, packaging, storage off-site or in a 'safe area' within your building).
- List of non-vital records, specialty equipment, vehicles and other assets and steps to be taken to secure these.
- List measures you will take to secure the building (including shuttering, clearing compounds, sand bagging doors, etc.).
- List persons whom staff should contact and locations to which they should report after the All Clear is given and they have attended to their personal needs.
- Ensure staff become familiar with the plan through instruction and periodic drills.
- Keep at least one copy of the plan in the building, readily available in case of disaster.
- Keep another copy outside the building, e.g. at the home of the disaster reaction coordinator or other safe location.
- Ensure insurance is adequate and up-to-date.
Last Updated: 2010-08-15